Track every drive between clients, gyms, and outdoor sessions. Manage revenue, equipment, certifications, and profit — all in one app. IRS-compliant mileage logs and Schedule C reports built in. Free 14-day trial.
You drive between every client, buy your own equipment, and carry the certifications and insurance — but without a system, half of it goes unclaimed every April.
Five sessions a day, fifty miles in your own car, all deductible. But "I'll write it down later" doesn't survive April, and a guess won't survive an audit. The IRS requires a contemporaneous log with date, destination, business purpose, and miles.
Bands, kettlebells, mats, cert renewals, liability insurance. Every one is deductible — and every one tends to be a crumpled receipt in a gym bag, a charge on last month's debit card, a memory by next quarter.
W-2 gym employees can't deduct any of this — TCJA suspended unreimbursed employee expenses. As a 1099 trainer you have a real edge. The catch is that the edge only counts if you actually track and claim it.
TrakMiles Pro replaces the mileage notebook, the receipt shoebox, the revenue spreadsheet, and the year-end tax-prep scramble — all on your phone, all working together.
Detects when you start driving and logs every trip between clients, gyms, studios, and outdoor sessions. No buttons, no forgetting. Each trip captured with date, location, distance, and a purpose you can label in two taps.
If you swap between cars, TrakMiles pairs with each vehicle's Bluetooth and tags trips automatically. Personal trips stay separate from business — clean records for both.
Log what each client pays, when payments hit, and what's outstanding. Know exactly which clients are profitable after the drive time.
Track equipment, certifications and CE, gym or studio rent, liability insurance, marketing, software, and phone use. Categorized for Schedule C automatically.
See real profit — revenue minus all expenses and mileage — by week, month, quarter, or year. Know whether your schedule actually nets, not just whether you were busy.
Maps mileage and expenses to Schedule C line items automatically. Compares standard mileage vs actual expenses so you claim whichever's larger. Export to PDF or CSV for your accountant.
Running a small studio or coordinating several 1099 trainers? Company Mode breaks miles, hours, revenue, and profit down per trainer — so the schedule actually maps to dollars instead of guesses.
At the 2026 IRS rate of 72.5¢ per mile, every untracked drive between clients is money you'll never get back.
Free calculator — no signup required
What self-employed personal trainers and fitness coaches need to know about tracking miles and business expenses.
Mileage tracking reminders, deduction guides, and quarterly deadline alerts — free, no spam.